Regal Machine Purchase Order Terms and Conditions

1. It is the Sellers responsibility to comply with this Purchase Order and all referenced documents, and to clarify with Buyer any inconsistencies or conflicts in any part of the Purchase Order or referenced documents. Should Seller fail to contact Buyer to resolve conflicts or inconsistencies, Seller will be solely responsible for errors resulting from said conflicts or inconsistencies. Where documents are referenced, the version in effect at the time of order placement shall apply.
2. Seller shall not publish or distribute any information developed under this Purchase Order nor make any news release about the existence or subject matter of this Purchase Order without Buyers prior written consent.
3. All suppliers to Regal Machine are expected to maintain a quality system and be able to provide evidence of an established quality system upon request. Supplier shall use statistical techniques for product acceptance.
4. Suppliers approved for use via certification (ISO, AS9100, ISO 17025, NADCAP etc.) must notify Regal Machine of any changes to the certification within 48 hours.
5. Suppliers shall ensure appropriate competence of personnel, including any required qualifications, to provide additional confidence of the conformance of purchases.
6. Suppliers shall ensure its personnel are aware of the contribution to product or service conformity, their contribution to product safety, and the importance of ethical behavior.
7. Suppliers / Distributors shall have a Counterfeit Parts (Product) Prevention Policy and provide it upon request. The Counterfeit Parts (Product) Prevention Policy must include provisions of supplying product from the Original Component Manufacturer, authorized manufactures, authorized distributors or approved sources. Seller shall notify Regal Machine within 24 hours upon discovery of any delivery of counterfeit parts/components/materials. Seller will be responsible for monetary damages to Regal Machine and/or its customers for any losses or damages arising from the delivery of counterfeit parts (products), components or materials.
8. To prevent the purchase of counterfeit parts (products) and to ensure product identification and traceability, Regal Machine has instituted controls that include the requirement of material certificates, certificates of conformity, and/or other supporting documentation from suppliers on products/services purchased. Product identification and traceability must be maintained throughout the entire process.
9. Regal Machine monitors supplier performance, including both on-time delivery and quality of purchases and shall react accordingly based on performance concerns. If timely and/or effective corrective action is not achieved to correct supplier issue(s) Regal Machine reserves the right to take action. These actions may include but are not limited to the following: removal of the supplier from Regal Machine’s Approved Supplier List, withholding payment until the issue is resolved, and legal actions.
10. Regal Machine shall be contacted (by the supplier) in the event of nonconforming product/material. Arrangements for the disposition of supplier nonconforming product/material must be as directed by a member of Regal Machine’s MRB group.
    1. Parts shall not be reworked or altered by outside service vendor without approval from Regal Machine Management.
    2. All product that is dispositioned as nonconforming must be identified with a discrepant part tag or other means of identification.
    3. Suppliers shall notify Regal Machine of suspected nonconforming product having been shipped within 24 hours of detection
11. Changes to processes, products, or services, including changes of external providers or location of manufacture, are not allowed without prior written approval from Regal Machine Management.
12. Regal Machine, their customers and regulatory authorities retain the right of access to all applicable areas of supplier facilities and to all applicable records, at any level of the supply chain. Regal Machine reserves the right to inspect and/or audit Suppliers facility.
13. Regal Machine will flow down on the Purchase Order all applicable customer, regulatory, specific Quality Management Systems certifications or accreditations, DFARS, ITAR/EAR, NIST Cyber Security, key characteristics, critical items, & special requirements.
14. Suppliers shall not subcontract any product or process to a sub-tier supplier without written consent from Regal Machine Management. If a sub-tier has been approved by Regal Machine Management, appropriate controls must be in place to ensure product safety & conformity.
15. When appropriate, Regal Machine may delegate the inspection authority to one of its approved suppliers. Regal Machine will communicate the inspection requirements (including approved monitoring and measurement equipment/ methods needed). The results of the inspection shall be recorded and maintained per Regal Machine documented information requirements (See 16.)
16. Regal Machine requires all documented information to be retained for a period of no less than 10 years. Suppliers must be aware that some Purchase Orders may require a 40-year retention period for items identified as “frozen process” or “flight safety”. At the end of the retention period supplier shall provide the option to Regal Machine to take possession of the records. All documents that have exceeded this retention policy and Regal Machine did not take possession of, shall be destroyed using best commercial practice and certificate of destruction kept on file.
17. Regal Machine’s customer or customer’s representative shall be afforded the right to verify at the supplier’s premises and/or Regal’s premises that subcontracted product conforms to specified requirements. Verification by the customer is not used by Regal Machine as evidence of effective control of quality by the supplier and shall not absolve Regal Machine or its supplier of the responsibility to provide acceptable product, nor shall it preclude subsequent rejection by the customer.
18. Regal Machine performs inspection activities to ensure that purchased product/services meets Purchase Order requirements. Regal Machine verifies the authenticity of the product/service using certificates of conformity, material certificates and any other accompanying documentation and compares the provided document to the drawing and/ or industry specifications. Products/services are inspected to ensure dimensional integrity has been preserved (when applicable). All special processes (anodizing, heat treat, etc.) where compliance cannot be verified by Regal Machine inspection department, will be validated using Supplier Certificate of Conformity.
19. Drawings and any other confidential property received by Seller shall be controlled as regulated by the Export Administration Regulations (EAR), Director of Trade Controls (DOTC), International in Arms Regulations (ITAR) and/or National Institute of Standards and Technology - Cyber Security (NIST).
20. Supplier shall have a F.O.D. (Foreign Object Damage and/or Debris) prevention and training program adequate enough to ensure compliance. Supplier shall take necessary steps during processing and packaging to prevent F.O.D. (Foreign Object Damage and/or Debris).
21. The supplier shall provide packaging in accordance with the best commercial packaging methods, to protect the product from damage and for safety in handling during the shipping process.